How To Setup your Network Printer


Setting up Network Printers has been one of our specialties since back in the day.  I still remember when people could not print because the temp directory didn’t exist on Windows 3.1…

Ok, let’s get back to the future, the here and now…

Printer Jam

Printer Humor…

Network Printers
Let us say you have a printer that needs to be networked.  These days first you must decide if you will connect it to your network through Ethernet or Wireless.

  1.  First setup your printer with a static IP whenever possible
    – this is best managed through your router/firewall
    – assign a static IP through the LAN settings / DHCP settings
    – e.g. 192.168.1.11 (server1 = 192.168.1.10, printer1 = 192.168.1.11)
  2.   After you have assigned the IP Address, then you add the printer to your computer
    – if you had already added the printer previously then remove it, after that add it back
    – In some cases you will have to download and install the manufacturer’s latest driver
    – Using the latest operating system can help you to find and detect printers easier
    – Sometimes the latest operating system can disable older printers and leave you without a supported driver
    – Stick to brands like HP and Brother, for Enterprise printers consider Canon and Sharp

LAN & DHCP Settings
When you get to the part on setting up your printer static IP Address you should be going to the LAN + DHCP Settings on your router/firewall.

Here is an example from an Asus Router LAN/DHCP section in the administrative panel using a web browser.  Most routers can be managed with a web browser without an App.

In a future posting I will share more details on IP Address Management.  This deserves a conversation all by itself.  Usually in bigger organizations with advanced networks this is taken to a higher level with IPAM.  But for smaller networks you do not need IPAM, you can control your IP Addressing space with a good DHCP Server.

DHCP SERVERS
The more sophisticated your network is, the more careful planning of your address space is required.  A decent off the shelf router/firewall can handle the chore.  Avoid using Comcast or AT&T issued equipment for this by replacing or bypassing these types of vendor supplied equipment.

 

Asus Router DHCP Settings Example

The image below is an example of a good router/firewall dashboard by Asus:

Asus Router Dashboard Example

Asus Router Dashboard Example

 

 

ADDING PRINTERS TO YOUR COMPUTER
Make sure to add your printer as an IP Printer and do not use Bonjour or Airprint on Computers or you may be losing out on the full features and quality of your printer.  When you add it as an IP printer be sure to select the normal print drivers for your printer.

Questions about your network printer?  Just ask below.

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